India register
Your organisation runs on more systems than anyone is watching.
29 of them are in our register. Each one has its own login, its own inbox, and its own idea of what you owe it — and none of them knows the others exist.
Three things go wrong, and all three are unforced
Nobody knows who holds the login
Somebody registered it years ago. They have left. The recovery number is theirs. Nobody noticed until it mattered.
Nobody reads the inbox
A notice sits unread for ninety days and the first anyone hears of it is a penalty — or, at the far end, a strike-off.
Nothing connects to the proof
What a portal is waiting for and the document that would satisfy it live in different places, held by different people.
What PortalHQ does
Keeps the register. What exists, who holds it and in what capacity, when it was last opened and by whom, what came out of it, and what it is waiting for. When somebody leaves, you get a list rather than a search.
What it deliberately does not do
It does not log into these systems for you and it does not scrape them — no such arrangement exists with their operators, and pretending otherwise would be both fragile and dishonest. Portal watch is a scheduled check-in plus intake of the notification emails they already send. And it registers who holds access, not passwords.
Hard to recover
Losing one of these is not a fine. It is weeks.
Marked critical because recovery is slow, bureaucratic, or depends on a phone number or certificate that may have left with someone. These are the ones a handover has to catch.
MCA21
Ministry of Corporate Affairs
Everything the companies registry knows about your company: filings, directors, charges, and its standing.
Digital signature token
Certifying authority
The physical token that signs statutory filings. Without it nothing can be filed at all.
Income tax e-filing
Income Tax Department
Income tax returns, refunds, and every notice the department raises against you.
GST portal
Goods and Services Tax Network
Indirect tax returns, credit reconciliation, and the notices that follow a mismatch.
EPFO employer portal
Employees Provident Fund Organisation
Provident fund contributions, employee accounts, and transfer or withdrawal claims.
RBI FIRMS
Reserve Bank of India
Reporting foreign investment into the company, within windows that are short and unforgiving.
e-FRRO
Bureau of Immigration
Registration, visa extension and exit permission for foreign nationals.
Bank portal
Your bank
Accounts, mandates, signatories, and the certificates other filings depend on.
The register
Grouped by the work it belongs to.
Corporate compliance
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| MCA21Ministry of Corporate Affairscritical | Everything the companies registry knows about your company: filings, directors, charges, and its standing.Watch for: Notices before strike-off · Filing deficiency letters · Charge satisfaction reminders | Monthlyflagged after 30demails you | Digital signature certificate |
| Digital signature tokenCertifying authoritycritical | The physical token that signs statutory filings. Without it nothing can be filed at all.Watch for: Certificate expiry · Token in the possession of someone who has left | Annuallyflagged after 365d | Digital signature certificate |
| Udyam registrationMinistry of MSME | Small-business registration that other benefits and protections hang off.Watch for: Annual details update · Classification change after growth | Annuallyflagged after 365demails you | One-time code to a registered phone |
| Depository accountCDSL or NSDL | Dematerialised holdings, corporate actions and nominations.Watch for: Nomination missing · Corporate action requiring a response · Account flagged inactive | Quarterlyflagged after 91demails you | Username & password |
Tax
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| Income tax e-filingIncome Tax Departmentcritical | Income tax returns, refunds, and every notice the department raises against you.Watch for: Assessment and reassessment notices · Defective return intimations · Outstanding demand · Refund held for confirmation | Fortnightlyflagged after 14demails you | Username & password |
| GST portalGoods and Services Tax Networkcritical | Indirect tax returns, credit reconciliation, and the notices that follow a mismatch.Watch for: Show-cause notices · Credit mismatch intimations · Registration suspension warnings · Return-defaulter notices | Weeklyflagged after 7demails you | Username & password |
| TRACESIncome Tax Department | Withholding tax: statements filed, defaults raised, and the certificates your vendors and staff need.Watch for: Short-deduction and late-fee defaults · Certificate download windows | Monthlyflagged after 30demails you | Username & password |
| e-Invoice / e-Way billNational Informatics Centre | Invoice registration and goods movement documents, where turnover thresholds apply.Watch for: Threshold crossed and registration now mandatory · API credentials expiring | Monthlyflagged after 30d | Machine credential |
| Professional taxState commercial taxes department | State-level tax on employment, filed and paid separately in each state you employ people.Watch for: State-specific due dates · New registration needed after hiring in a new state | Monthlyflagged after 30d | Username & password |
| ICEGATECentral Board of Indirect Taxes and Customs | Customs filings, duty payments and shipment documents.Watch for: Query raised on a shipment · Duty drawback pending | Monthlyflagged after 30demails you | Digital signature certificate |
| Bank portalYour bankcritical | Accounts, mandates, signatories, and the certificates other filings depend on.Watch for: Signatory list out of date after a change · Mandate expiry · KYC refresh demanded | Monthlyflagged after 30demails you | One-time code to a registered phone |
Payroll & people
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| EPFO employer portalEmployees Provident Fund Organisationcritical | Provident fund contributions, employee accounts, and transfer or withdrawal claims.Watch for: Inspection notices · Contribution shortfalls · Employee grievances raised against the establishment | Monthlyflagged after 30demails you | Username & password |
| ESIC portalEmployees' State Insurance Corporation | State insurance contributions and the medical entitlements they buy your staff.Watch for: Contribution defaults · Coverage threshold crossed | Monthlyflagged after 30demails you | Username & password |
| Shram SuvidhaMinistry of Labour and Employment | Unified labour registrations, returns and inspection reports.Watch for: Inspection reports · Consolidated annual return | Quarterlyflagged after 91demails you | Username & password |
Legal matters
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| eCourtsIndian judiciary | Case status, cause lists and orders across courts.Watch for: Next hearing listed · Order uploaded · Case transferred | Weeklyflagged after 7d | Username & password |
Intellectual property
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| IP IndiaController General of Patents, Designs and Trade Marks | Trademarks, patents and designs: applications, examination, oppositions and renewals.Watch for: Examination report issued · Opposition filed against your mark · Renewal window opening | Fortnightlyflagged after 14demails you | Username & password |
Property
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| Property registrationState registration department | Registering deeds, paying duty, and pulling the encumbrance record.Watch for: Registration appointment · Encumbrance entry appearing against the property | When something is running | Username & password |
| RERAState real estate regulatory authority | Project registration, quarterly progress updates and complaints.Watch for: Quarterly progress update due · Complaint filed against the project | Quarterlyflagged after 91demails you | Username & password |
| Municipal property taxMunicipal corporation | Annual property tax, and the rebate windows that close early.Watch for: Early-payment rebate window · Assessment revised | Annuallyflagged after 365d | Username & password |
Design & construction
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| Building permissionMunicipal corporation | Plan approval, inspections, and occupancy certification.Watch for: Query on submitted drawings · Permission validity lapsing · Inspection scheduled | Fortnightlyflagged after 14demails you | Username & password |
| Pollution control boardState pollution control board | Consent to establish and operate, and the returns that follow.Watch for: Consent renewal · Annual environmental return | Quarterlyflagged after 91demails you | Username & password |
Insurance
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| Insurer portalYour insurer or broker | Policies in force, endorsements, premiums and claims.Watch for: Renewal date · Cover lapsed for non-payment · Claim document request | Quarterlyflagged after 91demails you | Username & password |
Wealth & investments
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| KYC registration agencySEBI-registered KRA | The KYC record every investment intermediary reads before it will act.Watch for: KYC marked on-hold · Address or contact out of date | Annuallyflagged after 365demails you | One-time code to a registered phone |
Cross-border
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| RBI FIRMSReserve Bank of Indiacritical | Reporting foreign investment into the company, within windows that are short and unforgiving.Watch for: Reporting window about to close · Filing returned by the authorised dealer bank | When something is runningemails you | Username & password |
| Foreign liabilities returnReserve Bank of India | The annual return every company with foreign investment owes, whether or not anything moved.Watch for: Annual submission window · Revision requested | Annuallyflagged after 365demails you | Username & password |
| DGFTDirectorate General of Foreign Trade | Import-export code, licences and incentive schemes.Watch for: Import-export code annual update · Licence expiry | Quarterlyflagged after 91demails you | Digital signature certificate |
General practice
| Portal | What it is for | Check | Opens with |
|---|---|---|---|
| DigiLockerMinistry of Electronics and IT | Government-issued documents in an official digital form.Watch for: Newly issued documents · Linked mobile number changed | Annuallyflagged after 365d | One-time code to a registered phone |
This register is authored, not scraped, and it grows. If a system you depend on is missing, tell us and we will add it.
Start with the one nobody can log into.
Every organisation has one. Finding it is usually the moment this becomes worth doing.
Get started